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Using your company recruitment database by David Lawrence

Using your company recruitment database by David Lawrence

Ive been interviewing recruiters recently from other agencies and I always like to ask about what company database they use, how they use it and manage their network within the system. From the feedback Ive had Ive been actually quite amazed at how many recruitment consultants are not using their own company databases. Ive had answers like:
I dont really know how to use properly so tend to use outlook and folders instead
It to its full of rubbish and you cant find anyone you want
Its so out of date I would rather use the job boards
Now this should ring some alarm bells to companies who may have invested a large sum of money into getting a database but perhaps are not managing it well (and some of them are well known agency names in London)
We recently went through a major migration moving from a server based database to a cloud based database. There was a lot of work in preparing for the migration and when youre a small agency you generally have to manage that yourself with minimal resources. What it does give you the opportunity to really look at how the system has been used and clean up the process as well as the data currently on the system by doing a data cleanse. You then need to build this into your system administration process on a regular basis.
As a recruiter your database should be the number one place you go back to once you have built your network of client contacts and candidates and then maintained contact with that network. You should be able to access it from anywhere so when youre out meeting candidates or clients you can look up information or quickly add information from your client visit or candidate interview and share with your team. Its imperative that you keep information up to date for both clients and candidates but as the saying goes information really is power. If youre not using it properly or feel its something the company needs to look at going and speak to your manager and tell them how important it should be to the business.
How do you use your company database? What could be done to improve it? How often do you get training on the system? Would be great to get your view.

http://davidjlawrence.co.uk/using-your-company-recruitment-database/
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