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Survey show half of European business leaders question the efficiency of meetings

New research by professional visualization leader Barco reveals that almost half (48 per cent) of European business leaders question the efficiency of meetings.

The survey, & lsquo;Obstacles to effective business meetings’ polled over 1300 business leaders across Europe and North America on their attitudes towards the efficiency of meetings, and gained their opinions on how they could be improved. The results also revealed that:

71 per cent of European managers spend more than a quarter of the working week in meetings

82 per cent believe the right technology would make meetings more productive

48 per cent of European business leaders spending too much time in meetings

Although the use of technology has increased over the past year in 61 per cent of companies, there is still room for improvement. More important than pinpointing the obstacles to efficient business meetings, is to come up with methods for improvement. The business managers questioned expect a lot from meeting room technology, especially in Europe. In particular, there is a clear requirement for collaboration solutions. Business leaders suggested they would like:

To share content from their tablet or smartphone in a simple way

Easy-to-use technology that never fails

A collaboration solution that makes it straightforward to share visuals/information from different computers, tablets or smartphones on a single display

Technology that allows multiple people to collaborate onscreen at the same time

Over 8 out of 10 of the surveyed business managers believe that the right technology will make meetings more productive. With regard to their company’s conference room presentation system, managers are most eager to have an easy way to connect mobile devices to it. Other ideas for improving efficiency that were frequently offered by the managers: easy connection from the participants’ seats, faster start-up time, and wireless connection to the projector or display.

The Bring Your Own Device (BYOD) trend is quickly gaining importance, as many managers increasingly want to use their smartphone or tablet to show content on the large meeting room screen. However, using mobile devices easily and conveniently remains somewhat of a challenge. While 73% of European managers think it would be useful to be able to share content from their tablets or smartphones, only 14% can actually do this in a comfortable way today.

Of the countries surveyed, the UK is the best-equipped technologically: 83% of the managers use laptops to share information in meeting rooms, 53% use tablets, and even smartphones (41%) are no longer an exception. However, being an early adopter also entails a number of risks. For example, IT has to intervene in UK meetings much more often than in the rest of Europe (half as often), or North America (only a third as often). So, the key to success is not technology alone – users also need it to be fail-safe.


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