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Construction Administrator/Document Controller/Recruitment Assistants

Location: Harrow, Greater London
Salary: £17000 - £20000/annum Dependant on Experience
Posted: 17 days ago
Industry: Engineering
Contact Name: CV-Library
What the Job Entails Our client is a well respected Engineering company established for over 30 years are on the lookout for a Construction Administrator to join on a Temp to Perm basis. This role has become available due to the growth and success of this organization and it offers ample progression opportunities to the right individual. As a Construction Administrator/Document Controller your main purpose would be to act as the central hub of the office and to take care of day to day Admin Tasks. Our client are a highly audited company and therefore regular document control and record keeping and maintenance is of absolute essential. As our client's Administrator you are someone who is able to effectively manage their workload and prioritize essential time constraint tasks. The right candidate will have proven experience of liaising with and answering to Company Directors. Someone who is able to provide concise and timely information when requested along with detailed reports and presentations when required. Prospected candidates will be expected to be conscious about the organization’s finances and to have the ability to improve costs for the company. It is encouraged for this individual to be a part of planning and implementation of company policies while ensuring any procedures/policies and practices in place are adhered to. Role / Responsibilities: Duties include: - assisting in the recruitment process and acquisition of relevant individuals through several external resources - filing, indexing, cross-referencing and retrieving information and documents - competent with Microsoft Office and Outlook, any other computer programs will be desirable - photocopying, sorting and distributing incoming post and preparing outgoing for dispatch - gathering information by asking questions on the telephone, by letter or in person, or referring to other sources - recording or updating information using computerized or manual systems - ensure that all information that is entered is accurate and highlights any anomalies - assist in establishing and effective and efficient record management system - compliance with all applicable Health & Safety regulations - assisting other departments within the company such as Financial, Design, Commercial and Health, Safety and Environmental - other duties as required - assisting in the training of new personnel, particularly in respect of administrative systems and software - It is the companies aim to achieve a working environment which is free of work-related accidents and ill-health and to this end our client will pursue continuing improvements from year to year. Our client's Supervisors have a responsibility to work safely & raise concerns about product conformity and safety issues - All of our client's employees on their part are encouraged to contribute actively towards achieving a work environment that is free of accidents and ill health - Our client appoints safety representatives with whom all employees can freely raise concerns with. Our client also provides a confidential email where any employee can confidentially raise concerns. Specific Duties: - Recruitment; managing the employee files ensuring all the required documentation is acquired, verified and filed. - Inductions & New Starter Information; ensuring all new starters complete Confidentiality Agreement - Competency and training; ensuring all new staff have had their competency assessments completed by their managers before their first pay - Assisting H, S & E team with training; plan and schedule requirements with management, research best dates and prices of training matching the criteria of the industry; booking and managing the process ensuring all certs and cards come in. - Maintaining all records for Audits: ISO Integrated Management Systems; SSiP; Achilles; THSP; CE 1090, FORS - Assisting with PQQ’s - Assisting to maintain company profile and website - Assisting the logistics department with vehicle administration - Other records to be maintained at all times such as vehicle and accident claims etc. - Stationary; order and maintain Requirements, abilities: - Must have experience in the Construction industry - have good computer & organization skills - be able to read and write clearly with good levels of spelling and grammar - ability to entering data in high level of accuracy, have competent keyboard skills - high attention to detail - data input experience - be numerate - be able to work quickly and accurately - have good spoken and written communication skills - be a good team member - be able to work without close supervision - be able to handle problems using own initiative but know when to refer matters to a supervisor - be able to concentrate on routine and repetitive tasks for long periods - be well organised and methodical - ability to build good relationships with external and internal customers For more information please call Team on (Apply online only) or email CVs to info@teamengineering.eu