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Recruitment Co-ordinator

Job Title: Recruitment Co-ordinator
Contract Type: Contract
Location: Birmingham
Salary: £18/hour
Reference: 208661005
Contact Name: CV-Library
Job Published: September 20, 2018 06:57

Job Description

Administer all aspects of the recruitment department including candidate management, sifting/screening arrangements, scheduling interviews and assessment centres, offer and rejection letters, feedback and employee contracts Track each stage of the process using the e-recruitment system. Will this include providing and/or updating some reporting schedules? Create campaign files both off and online, so that all recruitment documentation is kept and stored appropriately Ensure the on-boarding of individuals runs smoothly and efficiently by requesting and monitoring required pre-employment checks, contracts, building access and IT log-in details Provide a positive candidate experience, responding promptly to queries and providing a clear, professional and service-orientated approach About the role: • Manage the recruitment administration for all permanent, fixed term, temporary/interim and secondment recruitment activity. Specifically: o Rejecting unsuccessful candidates and update recruitment management system o Scheduling interviews and update recruitment management system o Create comprehensive interviewer assessment packs with relevant interview questions, interview and sifting timetables as required o Creating and updating candidate interview packs. Sending pre-interview briefing packs to candidates prior to interview o Sending pre-assessment packs to candidates (when required) o Administer psychometric tests as applicable o Reconfirming interviews with stakeholders (candidates and hiring managers) o Manage the on-boarding process for all candidates – including creating offer letters and contracts, induction arrangements, building access and reference checking along with all associated pre-employment checks. Do we have any occupational health checks that staff joining us would need to undertake? o Sending out and collating recruitment process satisfaction surveys to candidates and managers o Manage the filing of candidate and campaign data • Keep spreadsheets and databases up to date with all relevant information including a candidate database, diversity monitoring and assessment timetables • Manage the logistics of each campaign or activity – prioritising recruitment requests to minimize/avoid build-up of backlog • Monitor the response to campaigns and provide regular, accurate reports to the recruitment team, as required. Create statistics, reports and graphs to show departmental performance across– diversity , campaign management, candidate tracking and stakeholder satisfaction • Update and manage the content of the e-recruitment system (to be implemented), including checking for newly approved requisitions, ensuring all key data is completed • Manage purchase orders with external suppliers 3rd Party billing activities/reconciliation • Maintaining central file with information on advertising costs (online and traditional). Recording and monitoring of monthly advertising spend • Collating invoice information for team on monthly basis • Production of weekly and quarterly reporting - duplicate as above? • Support recruitment events/programmes • Co-ordinating travel details and pre-meeting preparation. About You:  Extensive Knowledge of managing end-to-end recruitment administration for multiple campaigns in high pressure working environment  Excellent attention to detail. Evidence of strong organisational skills  Strong verbal and written communication skills  Strong track record of administering the candidate response to a large recruitment campaign, having ensured all candidates are kept up to date on a regular basis  Proven track record of coordinating and organising interviews, assessment days, recruitment events, and travel.  Working Knowledge of Microsoft products (ideally Office 2010)  Ideally, an understanding of the civil service commissioner’s code of conduct on recruitment principles and processes  Experience of working in recruitment/HR industry on supplier or client side.  Analyse and extract data, highly numerate  Prioritising and time management  Computer literate (Intermediate MS-Office skills)  Assertiveness; able to handle conflict  Adapting communication styles; written and verbal It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI. If you need to receive this information in an alternative format, please contact Equal Approach and we will take reasonable steps to arrange this for you. Our client is an Equal Opportunities employer and we actively encourage candidate applications from all sections of the community. The successful candidate may be required to undertake a Disclosure and Barring Service Check