Privacy Notice - General users and clients
RI takes your privacy very seriously. This privacy notice is intended to set out your rights and answer any queries you may have about your personal data. If you need more information, please contact: firstname.lastname@example.org
Our personal information handling policy and procedures have been developed in line to comply with the General Data Protection Regulation (in force from 25th May 2018) and applicable national law.
1. What information do we collect?
We collect and process personal data about you when you interact with us and our products and when you purchase goods and services from us. The personal data we process includes:
• Your name;
• Your username and password;
• Your home or work address, email address and/or phone number;
• Your job title;
• Your payment and delivery details, including billing and delivery addresses and credit card details, where you make purchases from us;
• Information related to the browser or device you use to access our website;
• Internet browser and operating system;
• And/or any other information you provide
2. How do we use this information and what is the legal basis for this use?
We process the personal data listed in paragraph 1 above for the following purposes:
• As required to establish and fulfil a contract with you, for example, if you make a purchase from us or enter into an agreement to provide or receive services. This may include verifying your identity, taking payments, communicating with you, providing customer services and arranging the delivery or other provision of products or services. We require this information in order to enter into a contract with you and are unable to do so without it;
• To comply with applicable law and regulation;
• In accordance with our legitimate interests in protecting RI’s legitimate business interests and legal rights, including but not limited to, use in connection with legal claims, compliance, regulatory and investigative purposes (including disclosure of such information in connection with legal process or litigation);
• With your express consent to respond to any comments or complaints we may receive from you, and/or in accordance with our legitimate interests including to investigate any complaints received from you or from others, about our website or our products or services;
• We may use information you provide to personalise (i) our communications to you; (ii) our website; and (iii) products or services for you, in accordance with our legitimate interests;
• To monitor use of our websites and online services. We may use your information to help us check, improve and protect our products, content, services and websites, both online and offline, in accordance with our legitimate interests;
• If you provide a credit or debit card, we may also use third parties (such as POS payment providers) to check the validity of the sort code, account number and card number you submit in order to prevent fraud, in accordance with our legitimate interests and those of third parties;
• We may monitor any customer account to prevent, investigate and/or report fraud, terrorism, misrepresentation, security incidents or crime, in accordance with applicable law and our legitimate interests;
We may also send you direct marketing in relation to relevant products and services. Electronic direct marketing will only be sent where you have given your consent to receive it, or (where this is allowed) you have been given an opportunity to opt-out. You will continue to be able to opt-out of electronic direct marketing at any time by following the instructions in the relevant communication.
3. With whom and where will we share your personal data?
We may also share your personal data with the below third parties:
• Our professional advisors such as our auditors and external legal and financial advisors;
• Marketing and communications agencies where they have agreed to process your personal data in line with this Privacy Notice;
• Market research companies;
• Our suppliers, business partners and sub-contractors; and/or
• Search engine and web analytics.
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if needed for the legal protection of our legitimate interests in compliance with applicable laws. Personal data may also be shared with third party service providers who will process it on behalf of RI for the purposes above. Such third parties include, but are not limited to, providers of website hosting, maintenance, electronic email data distribution.
In the event that our business or any part of it is sold or integrated with another business, your details will be disclosed to our advisers and those of any prospective purchaser and will be passed to the new owners of the business.
4. How long will you keep my personal data?
We will not keep your personal information for any purpose for longer than is necessary and will only retain the personal information that is necessary in relation to the purpose. We are also required to retain certain information as required by law or for as long as is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions.
Where you are a customer, we will keep your information for the length of any contractual relationship you have with us and after that for a period of 12 months.
Where you are a prospective customer and you have expressly consented to us contacting you, we will only retain your data (a) until you unsubscribe from our communications; or, if you have not unsubscribed, (b) while you interact with us and our content; or (c) for 12 months from when you last interacted with us or our content.
We will retain your data for a short time beyond the specified retention period, to allow for information to be reviewed and any deletion to take place. In some instances, laws may require RI to hold certain information for specific periods other than those listed above.
5. Where is my data stored?
The personal data that we collect from you may be transferred to, and stored outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers, in which case the third country's data protection laws will have been approved as adequate by the European Commission or other applicable safeguards are in place.
6. What are my rights in relation to my personal data?
You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data, clicking the unsubscribe button on any communication we have sent to you or by contacting us.
Where you have consented to us using your personal data, you can withdraw that consent at any time.
If the information we hold about you is inaccurate or incomplete, you can notify us and ask us to correct or supplement it.
You also have the right, with some exceptions and qualifications, to ask us to provide a copy of any personal data we hold about you.
If you have a complaint about how we have handled your personal data, you may be able to ask us to restrict how we use your personal data while your complaint is resolved. In some circumstances you can ask us to erase your personal data (a) by withdrawing your consent for us to use it; (b) if it is no longer necessary for us to use your personal data; (c) if you object to the use of your personal data and we don't have a good reason to continue to use it; or (d) if we haven't handled your personal data in accordance with our obligations.
Should you have any queries regarding this Privacy Notice, about RI's processing of your personal data or wish to exercise your rights you can contact email@example.com
If you are not happy with our response, you can contact the Information Commissioner's Office: https://ico.org.uk/
TERMS & CONDITIONS
Recruitment International - Standard Terms and Conditions of Advertising, Sponsorship and Payment applicable to all activity booked or other business transacted.
CONDITIONS OF ACCEPTANCE OF ADVERTISEMENTS, SPONSORSHIPS AND CONFERENCE DELEGATE PLACES
1. General In these Conditions
3.1 The Advertiser warrants:(a) That the advertisement, sponsorship or booking is legal, decent, honest and truthful and that it complies with all Codes of Advertising and with any relevant codes of practice and with all requirements of current legislation;(b) That nothing in the advertisement is defamatory or constitutes a malicious falsehood;
4.1 The Company may cancel the Advertiser's order at any time, and shall give Five days’ notice of the cancellation before the next due date of publication of the advertisement if practicable.
4.2 The Advertiser may cancel its order or the unexpired part of an order by giving twenty eight days’ notice of the cancellation before the next due date of publication.
4.3 On cancellation of any unexpired part of an order the Advertiser will be liable to pay back to the Company any series or special offer discounts already taken for advertisements previously published.
4.4 For front cover features the Company will levy a charge for all covers reserved or booked on a scale determined by the timescale linked to publication. Between 1-30 days 90% payable. Between 31-90 days 50% payable. Over 91 days 25% payable.
4.5 For sponsorship of Conferences and Events the same sliding scale of charges will apply, between 1-30 days 90% payable. Between 31-90 days 50% payable. Over 91 days 25% payable.
4.6 For delegate places all bookings should be prepaid and the Company may refuse entry to any delegates that have not prepaid.
5.1 The rates charged for the booking or order shall be those agreed and these may differ from those set out in the Company's` rate card which is subject to change at any time. All rates are in local currency and subject to local taxes.
6. Time of Payment
6.1 For Conferences Pre-payment may be required for any booking-delegate place at the Company's discretion.
6.2 Save as provided for under Clause 4.1 above, payment shall be made for each advertisement within 14 days of the date of the invoice. Should the Advertiser be in breach of these terms, or of any contract with the Company, then the full amount in respect of all advertising published and all other amounts accruing from the Advertiser shall become due and payable. The interest charged on debts via Court chasing is 8%.
6.3 The Company reserves the right to withdraw credit facilities from any Advertiser at the Company’s discretion subject to giving the Advertiser seven days written notice thereof if practicable, or forthwith upon the issue of any Court proceedings against the Advertiser.
6.4 Any query in respect of an invoice must be brought to the attention of the company within seven days of its issue.
7. Late Payments & Invoicing
7.1 The Company reserves the right to claim statutory interest and compensation for debt recovery costs on outstanding payments.
7.2 The Company shall be entitled to charge interest on all sums due at a rate of 5% above base and shall be entitled to add to any sums due any reasonable costs and expenses (including administrative costs) incurred by the Company in obtaining payment.
7.3 Invoices delivered by email have the same validity as those sent by post.